# Invitations and access

> Choose who can open a published board, invite viewers by email, and accept, decline or revoke access.

Source: https://flashboards.yaroflasher.com/docs/sharing/invitations

Last verified: 2026-10-09 (checked against FlashBoards app build 98b316ef8)

Every published board has an access setting: open to any signed-in person with the link, or only to people you invite.

## Choose who can open it

Open the publish window's **Access** tab (in [Board Archives](https://flashboards.yaroflasher.com/docs/boards/board-archives.md), click **Reupload remote board**, then **Access**). For a remote board that isn't in this browser, use **Manage Remote Board access** under **Remote boards not in this browser**. Before the first publish you can already pick **Invite only**, so the board is never open to link holders. You can invite viewers once the board is live.

* **Authenticated link**: any signed-in person with the link can view.
* **Invite only**: only invited viewers (and you) can view.

The change saves straight away. Click **Copy** under **Share link** to copy the link. If switching to **Invite only** shows **Retry cleanup**, click it.

## Invite a viewer

### Step 1: Switch to Invite only

Select **Invite only** on the **Access** tab.

### Step 2: Send the invitation

Under **Viewers**, type the person's email and click **Invite**.

### Step 3: Watch the slots

The header shows how many of the 5 viewer slots are used. When all 5 are used, revoke a viewer or cancel an invitation to free one.

> **Note: Up to 5 viewers.** Every board can have 5 invited viewers, on every plan. Invitations expire after 7 days.

The invitation email only reaches people who already have a FlashBoards account, and FlashBoards won't tell you whether an address has one. If the person isn't signed up yet, ask them to sign up with that exact email, then click **Resend**. A pending invitation still uses a slot.

Pending invitations show **Pending** with an expiry date, and buttons to resend or cancel.

## Accept an invitation

The invited person signs in with the invited email and either:

* **Opens the email link.** On the **Remote Board invitation** page, they click **Accept invitation** (or **Not now**) and the board opens. If signed out, they click **Log in to continue** or **Create account** first.
* **Uses Shared with me.** In the **Boards** dropdown, click the share icon. Under **Invitations waiting**, click **Accept** or **Decline**. Accepted boards appear under **Boards you can open**.

If the invitation expired, was cancelled or was sent to another email, the page says it isn't available. Ask the owner to send it again.

![The Shared with me window listing boards you can open](https://media.yaroflasher.com/docs/media/shared-boards-shared-with-me.w1040.9498a97c.webp)

## Revoke access

On the **Access** tab, accepted viewers show **Accepted · view only**. Click revoke next to the viewer and confirm. Access stops immediately, the slot is freed, and the person sees the board as unavailable.

## For agents

A connected agent can propose access changes with `update_board_access`. Review its preview first. Inviting people or widening access also waits for you to click **Approve** in your open FlashBoards tab. Removing access can complete after the confirmed preview without an open tab. See [Share and publish](https://flashboards.yaroflasher.com/docs/integrations/mcp.md#share-and-publish).

## Related

- [Publish a board](https://flashboards.yaroflasher.com/docs/sharing/publish.md)
- [Open a shared board](https://flashboards.yaroflasher.com/docs/sharing/shared-boards.md)