# Publish a board > Share a board as a read-only link, follow publishing progress, replace, unpublish or delete it, and understand the limits. Source: https://flashboards.yaroflasher.com/docs/sharing/publish Last verified: 2026-10-13 (checked against FlashBoards app build 042ae39db) Publishing turns a board into a read-only **Remote Board** with its own share link. It never gives edit access, and it isn't a backup. For a file you keep, see [Import and export](https://flashboards.yaroflasher.com/docs/boards/import-export.md). > **Note: Subscriber feature.** Publishing needs an active subscription; without one the publish icon is hidden. Empty boards can't be published. See [Plans and balance](https://flashboards.yaroflasher.com/docs/account/plans-and-balance.md). ## Publish a board ### Step 1: Open Board Archives Open the **Boards** dropdown (bottom-left), click the archive icon, and click **Publish as remote board** on the board's row. ### Step 2: Fill in Setup In **Publish as Remote Board**, on the **Setup** tab: * **Display name**: required, 2 to 80 characters. Starts as the board name. * **Description**: required, 10 to 280 characters. * **Original media optimization**: on to optimize original files, off to keep them as they are. * **Preview image**: optional JPEG, PNG, WebP or GIF up to 5 MB, shown in link previews. A dot on the tab means something still needs fixing. ### Step 3: Check access New Remote Boards default to **Authenticated link**: anyone signed in with the link can view. The **Access** summary at the bottom of **Setup** shows the choice, and **Open Access** jumps to the **Access** tab, where you can pick **Invite only** before you publish. The board then goes live invite only. You can invite viewers after the first publish finishes. See [Invitations and access](https://flashboards.yaroflasher.com/docs/sharing/invitations.md). ### Step 4: Publish Click **Publish** and watch the **Status** tab. Closing the window cancels an upload that is still running. ![The Publish as Remote Board window on the Setup tab with name, description, media optimization and preview image](https://media.yaroflasher.com/docs/media/shared-boards-publish-modal.w1360.29c26630.webp) ## Follow progress The **Status** tab steps through Prepare, Upload, Queue, Optimize, Publish and Ready. It can take 10 to 20 minutes, longer for boards with lots of video. When it's ready, use **Copy share link** or **Open share page in this tab**. If publishing fails, click **Retry publish**. ## Fix what blocks a publish **Media notes** on the **Setup** tab list what stops a publish: * No media on the board, or items with unsupported links. * Items copied from a shared board. Re-add the originals. Items without media are skipped, and external links stay as links. These only warn. After you click **Publish**, FlashBoards also checks for: * Files that can't be read or are empty. * Boards that are too big: up to 1,200 media items, 4 GB in total and 1 GB per file. * Not enough storage on your plan. If Publish fails with a generic message, check the board against these limits. Item names (media, notes, drawings, shapes and arrows) publish with the board and show on the Remote Board. If a name contains a private link, it's left out of the published copy; your own board keeps it. If Publish stops with "Some board content could not be read safely…", update FlashBoards or restore the original board. Your original board is unchanged. ## Storage quota Published boards count against your plan's remote storage: 2 GB on Starter, 10 GB on Creator, 25 GB on Pro and 50 GB on Enterprise. See your usage in **Settings → Storage**. If you're over, the publish tells you how much space you need. Deleting a Remote Board frees its space. Unpublishing only turns off the link, so its media still counts. ## Replace, unpublish or delete All of these are on the board's row in **Board Archives**. ### Step 1: Replace Click **Reupload remote board**, change fields or the preview image, then click **Replace published board** and **Confirm replace published board**. The link stays the same, and the current version stays online until the new one is ready. ### Step 2: Unpublish Click **Unpublish remote board**. There is no confirmation. The link stops working for everyone, including invited viewers, who see **Shared board not found**. Your private board is kept. ### Step 3: Republish Click **Reupload remote board**, then **Republish board**, then **Confirm republish**. The board stays private until it finishes. ### Step 4: Delete permanently Click **Queue Remote Board deletion** and confirm. The status shows **deleting** until it's done. Your local board is untouched. ## For agents A connected agent can publish, replace or unpublish a board with `publish_board` and `unpublish_board`, and change who can open it with `update_board_access`. Publishing always waits for you to click **Approve** on a card in your open FlashBoards tab, and an agent publishes invite only unless it asks for link access. Approval starts the publishing process; check its final status to confirm the board is ready. See [Share and publish](https://flashboards.yaroflasher.com/docs/integrations/mcp.md#share-and-publish). ## Related - [Invitations and access](https://flashboards.yaroflasher.com/docs/sharing/invitations.md) - [Board Archives](https://flashboards.yaroflasher.com/docs/boards/board-archives.md) - [Open a shared board](https://flashboards.yaroflasher.com/docs/sharing/shared-boards.md)